Data Privacy Statement by The Friends of Chelmsford Museums

1. Personal data

Personal data relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation (the ‘GDPR’).

2. Data Controller

The Committee (charity trustees) of the Friends of Chelmsford Museums is the data controller. This means it decides how your personal data is processed and for what purposes.

3. How do we process your personal data?

The Committee complies with its obligations under the GDPR by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use personal data for the following purposes:-

• to administer membership records;
• to maintain our financial accounts and records (including the processing of gift aid);
• to provide news and information about events and activities;
• to arrange events.

4. What is the legal basis for processing your personal data?

Processing is carried out by the not-for-profit body provided:-

• the processing relates only to members or former members (or those who have regular contact with it in connection with those purposes); and
• there is no disclosure to a third party without consent;or
• explicit consent of the data subject has been given.

5. Sharing personal data

Your personal data will be treated as strictly confidential and will only be shared with other members of the Friends of Chelmsford Museums for purposes connected with the Friends of Chelmsford Museums. We will only share your data with third parties with your consent.

6. How long do we keep data?

We retain data on the following basis:

7. Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

• The right to request a copy of the personal data which the Friends of Chelmsford Museums holds about you;
• The right to request that the Committee of the Friends of Chelmsford Museums corrects any personal data if it is found to be inaccurate or out of date;
• The right to request your personal data is erased where it is no longer necessary for the Friends of Chelmsford Museums to retain such data;
• The right to withdraw your consent to the processing at any time;
• The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
• The right to object to the processing of personal data;
• The right to lodge a complaint with the Information Commissioner's Office.

8. Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions. Where and whenever necessary, we will seek your prior consent to the new processing.

9. Contact Details

To exercise all relevant rights, queries or complaints please in the first instance contact the Secretary, Friends of Chelmsford Museums, Oaklands Park, Moulsham Street, Chelmsford, CM2 9AQ or focm@btinternet.com

You can contact the Information Commissioners Office on 0303 123 1113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner's Office, Wycliffe House, Water Lane, Wilmslow, Cheshire. SK9 5AF.

 

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